What is Minutes of Meeting (MoM) Software? Templates for MoM (2024)

Summary: By creating minutes of meetings, you can document topics discussed, summarize important meeting points, and highlight key takeaways. Let’s find out more about MOM and how you can create one.

Productive meetings are crucial for collaboration, but recalling all the details discussed in the meeting can be tough. That’s why you need to create minutes of the meeting to document each detail about it. In this article, we will learn about MOM and how you can create one. But first, let’s learn what exactly MOM is.

What are Minutes of Meeting (MoM)?

MOM typically stands for “Minutes of Meeting.” It refers to a formal written record of discussions, decisions, and action items that occur during a meeting.

MOM is essential for documenting the points discussed during a meeting, assigning responsibilities, and providing a reference for participants. It includes key points of discussion, all the participants, and the resolution of the meeting.

Importance of Meeting Minutes

The Minutes of Meeting (MOM) play an essential role in organizational efficiency and communication. By documenting discussions, decisions, and action items, MOM serves as a crucial reference point, ensuring clarity and understanding among participants.

MOM serves as a historical archive, capturing the evolution of ideas and strategies over time.

In addition to facilitating communication by sharing key information with absent team members, MOM contributes to more effective planning and strategy development.

When Should You Make MoM?

MOM can be used in the following cases:

• Recording the takeaways and goals of a meeting
• Creating the meeting summary for those who did not attend the meeting
• Keeping it as a legal document in case of formal meetings
• Maintaining a reference document to be used in the future meeting

Steps Involved in Creating MOM

While creating minutes of meeting, you need to list down meeting agenda, attendee list, and existing MOM. You also need to note down who is absent and present in the meeting. Let’s see a detailed enumeration of all the steps that you need to follow to create a MOM:

• Preparation: Gather necessary details like agenda, attendee list, and previous MOM. Also, set up a template for recording.
• Attendance: Note the details of attendees who are present and absent. Mark any guests or notable participants.
• Agenda Review: Go through the meeting agenda, ensuring each item is addressed.
• Discussion Details: Record key points, decisions, and action items by using concise language.
• Assign Responsibilities: Clearly attribute action items to individuals with deadlines.
• Clarifications: Include any clarifications made during the meeting for context.
• Closure: Confirm the meeting’s conclusion and note any follow-up requirements.
• Review and Approval: Share the MOM for review and get necessary approvals.
• Distribution: Distribute the final MOM to attendees and relevant stakeholders promptly.

Benefits of Making a MOM

Minutes of Meeting (MOM) offer crucial benefits. They provide a documented record of discussions, decisions, and action items, ensuring clarity and accountability. Here are some other benefits of creating a MOM:

• Documentation: They provide a formal record of discussions, decisions, and action items during a meeting.
• Reference: Minutes serve as a reference for participants to recall what has been discussed and what tasks were assigned.
• Accountability: They assign responsibility by documenting action items and deadlines, promoting accountability among participants.
• Communication: MOM facilitates communication by sharing key information with those who couldn’t attend the meeting.
• Planning: They aid in future planning by summarizing past discussions and outcomes, helping to shape future actions and strategies.
• Alignment: Minutes ensure that all participants have a shared understanding of what was discussed and decided, reducing misunderstandings.

What to Include in Minutes of Meeting?

When it comes to writing minutes of meeting, there are several elements that you need to include in the document: Here are some essential elements of MOM:

• Meeting date and time
• Attendees list and their roles
• Objectives or goals of the meeting
• Meeting agenda and topics discussed
• Actions to be taken and decisions made
• Upcoming steps and timeline for follow-up
• Signatures and initials of attendees for validation

Writing Meeting Minutes (Best Practices)

For effective minutes of meeting, you must record the date, time and the number of participants. Next, you need to add details about the upcoming meeting.

• Create Meeting Outline in Advance: To make the meeting more fruitful, it is better to create a meeting outline along with all the points that will be discussed in a meeting. This will help avoid confusion at the start of the meeting and ensure attendees stick to the valid agenda.
• Jot Down Meeting Purpose: During this time, try to jot down the purpose of the meeting and what is expected to be achieved in this meeting. These notes will be helpful for those who were unable to participate in the meeting
• Decide on the Upcoming Meeting Date: If you are taking meeting notes, then it is equally essential to include when the next meeting will take place with respect to the topic discussed. This will provide participants with a guideline of how long they need to complete the assigned tasks. Moreover, deciding an upcoming meeting date will also help in prioritizing your tasks.
• Use AI to Create Meeting Summary: If you are responsible for creating notes in the meeting, then you can use a meeting transcription tool. With this tool, all the call recordings, transcriptions, and summaries are linked to the meeting and calendar, so everything stays in one place.
• Utilize the Agenda to Track Meeting’s Key Points: After the meeting, you can use the meeting agenda to track outcomes. By using an agenda as your general guideline, you will be able to measure your progress towards the set goals.

Templates for Creating Minutes of Meetings

1. Formal Board MoM Template
2. Informal Meeting MoM Example
3. Board Meeting MoM Template
4. David Sacks’ SaaS Board Meeting MoM Template
5. Monthly Management Meeting
6. Sprint Planning Template
7. One-on-One Meeting Template

To create minutes of meetings quickly, you can use preconfigured templates. MOM templates can range from Formal Board Meeting Minutes to Monthly Management Minutes, Informal Meeting Minutes, Sprint Planning, SaaS Meeting, and so on. Each of these templates is provided below to streamline your MOM procedure.

1. Formal Board Meeting Minutes Template

2. Informal Meeting Minutes Example

3. Board Meeting Minutes Template

4. David Sacks’ SaaS Board Meeting Template

5. Monthly Management Meetings

6. Sprint Planning Template

7. One-on-One Meeting Template

Top Software to Create Minutes of Meeting

You can choose from both free and paid software available to create MoM. Here are some of the most popular options that you can consider:

Free MOM Software

• Google Notes: It is a free software that you can use for creating MOM, sharing them, archiving notes, etc.
• Evernote: Evernote is free to use for taking and capturing notes, creating a do-to list, collaborating on notes, etc.
• EasyRetro: With it, you can create sticky notes, share them with colleagues, create action items, write down project ideas, and so on.

Paid MOM Software

• NTask: It can be used for creating and assigning tasks, sharing task details with others, planning project details, conducting meetings, etc.
• Zipdo: This meeting notes app connects with the calendar and creates collaborative notes for every meeting.
• Beenote: It is an AI based software that you can use for creating, managing, and organizing your meetings.

Conclusion

With the help of minutes of meeting, it becomes extremely easy to summarize the entire meeting in a few important points.

After going through the article, you have got an idea of why you should create an MOM and you can create one for yourself. For an easier approach, you can also consider templates to create MOM depending on your use cases.

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